The printing system, telecommunication equipment, and postal service system have become the three major financial black holes of the enterprise, and experts offer a "trick" for this.
Beside the printer, the paper is scattered everywhere. Which one is useful information, and which one is the waste paper that should be thrown away, is it clear to everyone in the company? The company's mail box contains a large stack of official letters, which may contain a few private letters. If it is not specified, it may be all sent in a limited time ... "20% wasted!" Specializes in enterprise cost control Stanley Zets, managing director of Yiye Group, said that most companies, after cost control testing, will find that about 20% of their expenses are wasted.
One way to save money:
What mistakes would most people make when renegotiating with "old partners"? Judging from the experience of Jez, the most common place for most companies to waste money is printing systems, telecommunications equipment and postal systems, which are about 30% -40%, 25% -35%, 15% -25% .
In terms of printing systems, companies often need to copy some presentation materials, or manuals, brochures, etc., but the colleagues responsible for each plan often send the materials to the printing factory for photocopying, and then return the receipt to report the account. , Or copy it with your office photocopier. At this time, as long as you compare the receipts received by colleagues, you can find an interesting phenomenon, some people buy it expensive. And there are some materials, in fact, sending a large number of printing to the printing house may be cheaper and have better quality.
Jez said that if the company has a long-term, fixed cooperation printing factory, as long as you try to complain with the cooperative manufacturers, if you can not reduce the price by 10% -20%, you should consider changing the cooperative manufacturers, usually you can really get the price reduction treatment. Taking the case of the Weismeng company in Taiwan, which exports bathroom products, Zhang Wen ?, the manager of the finance department, said that freight is one of the big expenses for exporters, and it costs about $ 1 million a year. When checking the financial statements, Zhang Wen? Noticed the fact that the freight rate was too high, so he first negotiated with the old partner, and if he could not reduce the price, he took the strategy of replacing the new one. Afterwards, some old partners were willing to give discounts to stay, and some were replaced, and the recovered price was reduced by nearly 20%, saving $ 200,000 in freight.
Two tricks to save money:
Centralized procurement, the lowest price centralized procurement is the most effective measure to eliminate wasteful black holes. "Everyone is buying, and the price will be very confusing." Taking the enterprise that Yiye Group contacts as an example, it is often found that as soon as you enter the company, the company is nominally three people responsible for purchasing, and in fact, a dozen people are buying things. You can't get the best price at all. If centralized procurement measures are adopted, not only can they obtain cheap prices for bulk purchases, but they can also make colleagues feel that this is a company benefit.
The experience of Taiwan ’s engineering company is worth learning. In the past, when the company was opened, the General Affairs Department purchased stationery for everyone and negotiated prices with stationery companies near the company. Zhan Deren, associate manager of the company's financial department, said: "I had already thought that it was very cheap to buy, but I didn't expect there was a way to get a lower price!"
Later, they skipped dealers to find mid-range dealers, abandoned well-known brands with higher prices, and re-finished local manufacturers with comparable quality and room for price reduction, and set the prices of various stationery directly. The internal adjustment of the opening company is to adopt a weekly procurement method, and after accumulating the order volume for the entire week, directly order the goods from the Chinese mid-market dealer. Zhan Deren said that stationery alone would save 10% on 672 offices.
Three ways to save money:
Determined to reduce waste by dedicated staff. Many companies will first consider responding to layoffs when their finances are tight. Jez does not agree with this approach. Although layoffs are easy to save money, they will make employees ’confidence in the company shaken. The training of an employee is actually a large amount of education expenses, and the layoffs also waste all these education expenses.
Of course, controlling costs is definitely an urgent matter.
Jeez said that most people would say "yes" when they asked most people if the company wasted money. "Does the wasteful situation need to be changed?" There are also many people who say "it is necessary". But as long as "who is responsible next", everyone will say: "Nobody (nobody)!" Jez shrugged: "Most waste is so day after day, no one is determined to change. Finally, the company Still wasting. "
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